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CACF Accounting Manager Position

Web Master  | Published on 6/12/2015

The Charlottesville Area Community Foundation (CACF) works to achieve demonstrable, positive community change by actively facilitating philanthropy and charitable giving across the City of Charlottesville and Albemarle, Buckingham, Fluvanna, Greene, Louisa, Orange and Nelson counties. CACF’s current asset base of approximately $100 million is comprised of over 200 donor-supported funds and generates over $8 million annually in support of a wide range of community activities and initiatives. CACF’s Governing Board recently approved an exciting new strategic plan for enhancing the Foundation’s impact by fostering effective community programming, building local philanthropy, and preserving and growing community resources.

CACF welcomes applications for the position of Accounting Manager. Reporting to the Director of Finance, the Accounting Manager has responsibility for day-to-day management of CACF’s accounting system, tracking grant distributions, reconciling invested assets; preparing operating budget and financial reports, and supporting CACF’s Audit Committee.

CACF is seeking candidates with non-profit accounting experience, attention to detail as well as ability to conceptualize “the big picture.” The successful candidate will be a strong team player and an active problem-solver, with strong organization skills, ability to work independently, provide operational support to the Director of Finance, and to work collaboratively with other Foundation staff.

A detailed job description and person specification are below. To learn more about the Community Foundation, please see our website: Qualified candidates are encouraged to apply by submitting a resume and a cover letter by email to The application deadline is June 18, 2015.

Charlottesville Area Community Foundation (CACF)

Job Description

Accounting Manager

Reporting to the Director of Finance, the Accounting Manager is responsible for CACF’s accounting function and manages associated software systems for finance and accounting. S/he has primary responsibility for all financial data entry and for reconciling all financial information, ensuring that internal control policies and procedures are practiced at all times. S/he prepares annual operating budgets and routine budget expenditure reports. Working with the Auditor to prepare annual financial statements and tax returns, s/he supports the Audit Committee with timely review, approval and submission of statements and returns. S/he is also responsible for servicing CACF’s agency endowment funds.

Specific responsibilities include:

· Overseeing day-to-day accounting entries showing all receipts and disbursements of funds into the Foundation, and into and out of each component fund

· Tracking accounts activity across all CACF functions

· Working closely with the Administration Manager for dual control of all entries and money movement

· Reconciling investment entries on a daily basis and reconciling bank statements on monthly basis

· Paying all bills on a timely basis

· Making grant distributions as requested by donors, committees and the Governing Board including preparing distribution letters

· Maintaining accurate records of all receipts and distributions

· Managing agency endowment funds and providing fund management guidance to agencies

· Preparing the annual operating budget for review and approval by the President and CEO and the Director of Finance

· Preparing monthly and quarterly budget expenditure reports to share with the President and CEO, Director of Finance, and the Finance Committee

· Preparing payroll and working with the payroll vendor for proper withholding

· Managing the finance and accounting software system, which includes grants, donors, and vendors, to optimize and build CACF’s data base, data storage and reporting capabilities

· Preparing tax information for staff and for CACF

· Providing staff support to the Audit Committee

· Working closely with the outside Auditor to supply annual financial information needed for financial reports and tax returns

Person specification

The Accounting Manager has a Bachelor’s degree in a field related to finance, accounting or business. With five or more years of experience in non-profit accounting, s/he is detail-oriented and can prioritize multiple tasks at once. S/he conceptually grasps the “big picture” as well as the details. S/he has strong organization skills and can work comfortably to deadlines. Proficiency in bookkeeping, financial recordkeeping and in using finance and accounting software programs is required. S/he can work independently, but s/he also works compatibly with others and has good oral and written communication skills. S/he possesses a high degree of personal and professional integrity.

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